Hazard Analysis
Hazard Analysis Section Overview
The Hazard Analysis has five possible workflow stages, depending on the Hazard Analysis outcomes as set up in the Risk Assessment and Decision Tree Models. Three workflow stages will open for all Hazard Analysis - Hazard Details, Risk Assessment, and Supporting Documents. The other two stages, Decision Tree and Monitoring Details, will open depending on the Result obtained for the Risk Assessment and Decision Tree Models.
This article will outline how to add a new Hazard Analysis, and how to edit existing Hazard Analysis for any Process Steps. This is important as the Hazard Analysis layout for the affected Process Step may change slightly depending on the details that need to be edited for the Hazard Analysis.
Image: Three Main Workflows - No Decision Tree and Monitoring Details (Greyed Out), Risk Assessment Result was 'Not Significant'
Image: Four Workflows - No Monitoring Details (Greyed Out), Risk Assessment Result was 'Significant' and Decision Tree Did Not Require Monitoring
Image: Five Workflows - Risk Assessment Result was Significant and Decision Tree Did Require Monitoring
Image: Navigating the Hazard Analysis for Each Process Step
The Hazard Analysis and Risk Assessment are driven by the Hazard Database supporting robust hazard identification and product safety. Remember, the steps listed in the Process Steps section are automatically brought down to the Hazard Analysis section to allow you to conduct the Hazard Analysis on each Process Step.
1. Hazard Analysis: Click on the Hazard Analysis dropdown arrow to see the list of Process Steps.
2. Add Hazard: Select a Process Step from your list and click the 'Add Hazard' button to add a hazard to the selected Process Step. You can choose any Process Step to add a Hazard to, the Hazard Analysis does not need to be completed in chronological order.
3. Specific Hazards (Process Steps): Click on the Process Step name to access and add Hazard(s). If hazards have been added to the Process Step, you will be able to view and access them by clicking the '+' button, which will show all of the Hazards added to a specific Process Step.
Add a Hazard Analysis
Image: Adding Hazard Analysis to a Process Step
1. Select a Process Step: To add a Hazard Analysis to a Process Step, click on the name of the Process Step until a grey background appears.
2. Add Hazard: Then, click the 'Add Hazard' button. This will open the Hazard Analysis workflow for that Process Step.
See below how to complete the five workflow stages of the Hazard Analysis:
1. Hazard Details Workflow Stage
Image: Blank 'Hazard Details' Workflow Stage
1. Process Steps: The Process Step name will be visible within the Process Steps field. Double check this information to ensure you are adding the Hazard Analysis to the correct Process Step. This field is not editable, if you have any changes to make to the Process Step name, please make the changes in the Process Steps section of the Food Safety Plan. Click here to access the article on Process Steps.
2. Hazard/Issue Category: This dropdown allows you to select the Hazard Category (type) from the Safefood360° fixed list, e.g. Biological, Physical, Chemical, Chemical (Additives), Allergen, or Quality/Other. The option you select within this dropdown will determine the options that will become available for the Hazard/Issue (point 5 below) dropdown. Click on the dropdown arrow to expand the list and select the required option.
Image: Selecting a Hazard/Issue Category
3. Nature: This dropdown allows you to select the Nature of the Hazard/Issue Category from the Safefood360° fixed list, e.g. Contamination, Growth/Proliferation, Adulteration/Deliberate Contamination, Survival and Quality/Other. The choices in this dropdown will not determine the choice of dropdown options for the subsequent fields. Click on the dropdown arrow to expand the list and select the required option.
Image: Selecting the Nature
4. Details/Source: This open text field allows you to describe the Source of the Hazard Category, e.g. inadequate supplier control.
5. Hazard/Issue: This dropdown allows you to select the specific Hazard from the Hazard Database in Safefood360°. The 'Hazard/Issue' and 'Description' will both be pulled from the Hazard details built within the Hazard Database. The Hazard Database can be located within the 'Risk>Hazard' module, where you can edit the Hazard details as required. See here to access the article on editing a Hazard.
Image: Full Hazards Database Visible (No Hazard/Issue Category Selected)
Image: Selecting a Hazard/Issue for a 'Biological' Hazard Category
Image: Selecting a Hazard/Issue for a 'Physical' Hazard Category
Image: Selecting a Hazard/Issue for a 'Chemical' Hazard Category
Image: Selecting a Hazard/Issue for a 'Chemical (Additives)' Hazard Category
Image: Selecting a Hazard/Issue for an 'Allergen' Hazard Category
Image: Selecting a Hazard/Issue for a 'Quality/Other' Hazard Category
6. Add Line: The 'Add Line' button can be used to add multiple Hazards of the same Category from the Hazard Database within the one Hazard Analysis.
7. X: The 'X' button can be used to delete a hazard selected within the Hazard/Issue.
8. Preventive Measure(s): This dropdown allows you to note Preventive Measures (Controls) that may be used to mitigate the Risk for this Process Step's hazard. There is an option to select from Documents from Master Data, Programs from other modules, and a fixed list of Preventive Measures set by Safefood360°.
Image: Preventive Measure(s) Dropdown: Documents (Site Specific), Programs (Site Specific), Preventative Measures (Safefood360° Default)
Image: Selecting a Safefood360° Default Preventative Measure from the Dropdown
Note: From the Preventive Measure(s) dropdown section, there is a possibility to add a Document to the system via a hyperlink that will bring you directly to the 'Add Document' page in the Documents module. This can be very useful, if, for example, during the completion of the Hazard Analysis you realise that a certain Document has not been added to the system, but you need to attach it for the Preventative Measure.
Click on the 'Documents' folder until a grey background appears and then click 'Add New'. This will bring you to 'Master Data>Documents>Add Document', where you can upload the required Document to the system. Once the Document has been uploaded to the system, it will immediately become available and can be elected in the 'Preventive Measure(s)' section. Click here to access the article on how to add a Document.
Image: Preventive Measure(s) Dropdown: Documents 'Add New'
9. Add Line: The 'Add Line' button can be used to add multiple Preventive Measures within the one Hazard Analysis.
10. X: The 'X' button can be used to delete a Preventive Measure added.
11. Save: Click the 'Save' button to save the Hazard Details workflow stage. This will save the information added, but not move on to the next workflow stage.
12. Save & Submit: Click the 'Save & Submit' button to save the Hazard Details workflow stage and move to the next workflow stage. If you choose to 'Save & Submit', the workflow stage will be closed, and you must click the 'Edit' button to re-enter the stage to make changes. When a stage is closed (Save & Submit is clicked), a signature of the User who closed the stage will be added.
13. Cancel: Click the 'Cancel' button if you wish to discard the changes made and exit back to the Food Safety Plan module.
If you wish to stay in the Food Safety Plan but not save your progress for this Process Step, select another Hazard Analysis workflow you want to work on. This will allow you to leave the Hazard Analysis workflow without leaving the Food Safety Plan.
Image: Completed 'Hazard Details' Stage
2. Risk Assessment Workflow Stage
Image: Blank 'Risk Assessment' Workflow Stage
1. Criteria: Here you will see the 'Criteria' of the Risk Assessment selected within the Study Details.
2. Risk Value: The 'Risk Value' is a dropdown where the Risk Criteria Names from the Risk Assessment will be available to select. To select a Risk Value, click on the dropdown and select the required one.
Image: First Risk Assessment Criteria Dropdown
Image: First Risk Assessment Criteria Selected, Total Risk (Green Line) Not Completed
Image: Second Risk Assessment Criteria Dropdown
3. Total Risk: The 'Total Risk' will populate the 'Risk Values' given to each Risk Criteria dropdown option in the Risk Assessment Model. The 'Total Risk' is then calculated using all of the 'Risk Values' and the final calculation will be displayed at the bottom, in the colour coded section of the Risk Assessment. Whether this calculation is addition or multiplication is defined within the Risk Assessment Model. The result that is detailed in the Risk Rating of the Risk Assessment Model will be displayed here.
Image: Second Risk Assessment Criteria Selected, Total Risk Now Completed (Orange Line) with Result 'Medium'
Image: Total Risk Result Determined by Risk Rating Details
4. Attach/Link: The 'Attach' button allows you to attach an external document directly from your device and the 'Link' button allows you to link a URL to give justification for the risk selection.
5. Report: The 'Report' is an open-text field allowing for further details for the justification of the Risk selection to be entered. The Result of the Risk Assessment will be displayed in the colour coded section under the 'Report' column.
6. Save: Click the 'Save' button to save the Risk Assessment workflow. This will save the information added, but not move on to the next workflow stage.
7. Save & Submit: Click the 'Save & Submit' button to save the Risk Assessment workflow and move to the next workflow stage. If you choose to 'Save & Submit', the workflow stage will be closed, and you must click the 'Edit' button to re-enter the stage to make changes. When a stage is closed (Save & Submit is clicked), a signature of the User who closed the stage will be added.
8. Cancel: Click the 'Cancel' button if you wish to discard the changes made and exit back to the Food Safety Plan module.
Image: Completed 'Risk Assessment' Workflow Stage
Note: If the Risk Assessment result in the Risk Assessment workflow stage has been noted as 'Significant? - Yes' within the Risk Assessment Model, the next workflow stage to open will be the Decision Tree workflow stage.
If the Risk Assessment result in the Risk Assessment workflow stage has been noted as 'Significant? - No' within the Risk Assessment Model, the next workflow stage to open will be the Supporting Documents workflow stage. The Hazard Analysis will skip both the Decision Tree and Monitoring Details workflow stages.
Most Risk Assessment Models are built to allow the Decision Tree to open when the Risk Assessment has resulted in a Medium or High Risk. However, the Risk Assessment Model can be built to open the Decision Tree for all Risk Assessment results, including Low Risk. See the article on 'Adding a Risk Assessment' for further details.
Image: Risk Assessment Model - Risk Rating 'Significant?'
3. Decision Tree Workflow Stage (If Applicable)
Image: Blank 'Decision Tree' Workflow Stage
1. No. and Question: Here you will see the list of questions from the Decision Tree Model selected within the Study Details.
The question you are currently answering will be highlighted in yellow.
2. Answer: The 'Answer' dropdown will contain a 'Yes' and 'No' response option that must be answered. The Yes/No response outcomes come from the Decision Tree Model. The system will automatically move you to the next applicable question, as set within the Decision Tree Model, until a Result is achieved.
3. Result: The 'Result' of the responses selected for the Decision Tree questions above will be seen here. This result comes from the Decision Tree Model. Different Decision Trees will have different results in place, e.g., CCP, Not a CCP, PC, oPRP, QCP, etc.
Note: If the Decision Tree result in the Decision Tree workflow stage has been noted as 'Monitor? - Yes' within the Decision Tree Model, the next workflow stage to open will be the Monitoring Details workflow stage.
If the Decision Tree result in the Decision Tree workflow stage has been noted as 'Monitor? - No' within the Decision Tree Model, the next workflow stage to open will be the Supporting Documents workflow stage. The Hazard Analysis will skip the Monitoring Details workflow stage.
See the article on Adding a Decision Tree Model for further details.
Image: Decision Tree Model - 'Monitor?'
4. Decision Report: The 'Decision Report' is an open-text field for providing further details on the Decision Tree result.
5. Save: Click the 'Save' button to save the Decision Tree workflow. This will save the information added, but not move on to the next workflow stage.
6. Save & Submit: Click the 'Save & Submit' button to save the Decision Tree workflow and move to the next workflow stage. If you choose to 'Save & Submit', the workflow stage will be closed, and you must click the 'Edit' button to re-enter the stage to make changes. When a stage is closed (Save & Submit is clicked), a signature of the User who closed the stage will be added.
7. Cancel: Click the 'Cancel' button if you wish to discard the changes made and exit back to the Food Safety Plan module.
Image: Completing the Decision Tree Questions - 'Yes' or 'No' Responses
Image: Completing the Decision Tree Questions - 'Yes' or 'No' Responses
Image: Completing the Decision Tree Questions (Q1, Q3 = Yes; Q2, Q4, Q5 = N/A) - 'CCP' Result
Image: Completing the Decision Tree Questions (Q1, Q4, Q5 = Yes; Q2 = N/A; Q3 = No) - 'Not a CCP' Result
Image: Completed 'Decision Tree' Workflow Stage
4. Monitoring Details Workflow Stage (If Applicable)
Image: Blank 'Monitoring Details' Workflow Stage
1. Name: This is the 'Name' of the monitoring points, e.g. CCP, PC, oPRP name, which can be placed within the open text field. Oftentimes, the Names of the monitoring points are taken from the Decision Tree Result and/or the Decision Report, e.g. CCP 1 - Cooking.
Image: Decision Tree Result & Report Added as the Monitoring Details 'Name'
2. Control: The name of the Monitoring activity being conducted for the monitoring point can be placed within the open text field.
3. Control Limit: The 'Control Limit' can be detailed within the open text field.
4. How: 'How' the Monitoring activity is conducted can be detailed within the open text field.
5. Responsible: Click the dropdown arrow to select the 'Responsible' for the Monitoring activity from the 'Job Description' Master Data dropdown. The Job Descriptions are located in 'Master Data>Employees>Job Description'. If a required Job description is not in the list when creating the Monitoring Details, you can add Job Descriptions by clicking on the ‘Job Description’ folder until a grey background appears and selecting ‘Add New’. This will open a hyperlink where you can add a Job Description to be set as Responsible for this Control. Click here to access the article on how to add Job Descriptions.
Image: Selecting 'Responsible' from Job Descriptions in Master Data
6. Frequency: The 'Frequency' of the Monitoring activity can be detailed within the open text field, e.g., each production run, each delivery,+ hourly, daily, weekly, monthly, etc.
7. Corrective Action: The 'Corrective Action' required in the event of a critical limit breach can be detailed within the open text field.
8. Record: The 'Record' used for this Monitoring activity can be selected from the dropdown. This dropdown allows you to select from Documents in the Document module or Programmes built throughout Safefood360°. Only one Document or Programme can be selected per Control. The Document or Programme that you wish to select must be uploaded/built within Safefood360° before it can be selected via the dropdown. After the Monitoring Details stage is 'Saved & Submitted', the attached Document or Programme will become highlighted in blue, indicating that it has become a clickable hyperlink and the User is now able to preview the Document from this page or access the Programme via the link.
9. Verification: The 'Verification' that is conducted for the Monitoring activity can be detailed within the open text field.
10. Add Line: Click the 'Add Line' button to add more lines to detail more Controls for the Hazard, or to add more 'Responsible' and 'Record' for the outlined Control (only one 'Responsible' and one 'Record' can be selected per Control line).
11. Add Control: Click the 'Add Control' button to select from existing and pre-built Controls built within the 'Risk>Food Safety Plan' module. You can select from specific Models built by you, or System Control Models.
However, the System Control Models are more applicable for the Supply Chain Management module. If selecting an existing Control, the details can be edited within the Hazard Analysis - Monitoring Details stage. However, the changes made here will not be reflected in the existing Control in the 'Risk>Food Safety Plan<Models'.
Click here to learn about creating your own Control Models.
Note: The System Control Models are tailored for the Supply Chain Management module. If you decide to use System Control Models via the 'Add Control' option, you should review and ensure that these are applicable to your site and that they match your current process.
12. X: The 'X' button can be used to delete a Control added.
13. Save: Click the 'Save' button to save the Monitoring Details workflow. This will save the information added, but not move on to the next workflow stage.
14. Save & Submit: Click the 'Save & Submit' button to save the Monitoring Details workflow stage and move to the next workflow stage. If you choose to 'Save & Submit', the workflow stage will be closed, and you must click the 'Edit' button to re-enter the stage to make changes. When a stage is closed (Save & Submit is clicked), a signature of the User who closed the stage will be added.
15. Cancel: Click the 'Cancel' button if you wish to discard the changes made and exit back to the Food Safety Plan module.
Image: Completed 'Monitoring Details' Workflow Stage Before 'Save & Submit'
Image: Completed 'Monitoring Details' Workflow Stage After 'Save & Submit' (Signature Added, 'Record' With a Clickable Link)
5. Supporting Documents Workflow Stage
Image: Blank 'Supporting Documents' Workflow Stage
1. Validation: The 'Validation' can be detailed within the open text field.
2. Supporting Documents: Any 'Supporting Documents' you wish to link to your Hazard Analysis can be selected from the dropdown. This dropdown is coming from the Documents module in Master Data. Therefore, ensure you have uploaded your document within the Documents module first. After the Supporting Documents stage is 'Saved & Submitted', the attached document will become highlighted in blue, indicating that it has become a clickable hyperlink and the User is able to preview the Document from this page.
3. Add Line: Click the 'Add Line' button to add more Documents.
4. X: The 'X' button can be used to remove a Document from the Supporting Documents list.
5. Save: Click the 'Save' button to save the Supporting Documents workflow. This will save the information added, but not move on to complete the Hazard Analysis.
6. Save & Submit: Click the 'Save & Submit' button to save the Supporting Documents workflow and complete and close out the Hazard Analysis workflow stage. If you choose to 'Save & Submit', the workflow stage will be closed, and you must click the 'Edit' button to re-enter the stage to make changes. When a stage is closed (Save & Submit is clicked), a signature of the User who closed the stage will be added.
Although it is good practice to complete the Validation and Supporting Documents, it is not mandatory, and the Hazard Analysis can be closed out without this information.
7. Cancel: Click the 'Cancel' button if you wish to discard the changes made and exit back to the Food Safety Plan module.
Image: Completed 'Supporting Documents' Workflow Stage Before 'Save & Submit'
Image: Completed 'Supporting Documents' Workflow Stage After 'Save & Submit' (Signature Added, 'Supporting Documents' With a Clickable Link)
A Fully Completed Hazard Analysis: An Overview
Image: Fully Completed Hazard Analysis
Edit a Hazard Analysis for a Process Step
Any Hazard Analysis for any Process Step can be edited at any stage of the workflow that has been previously 'Saved & Submitted', by clicking the 'Edit' button. However, some changes may happen when the applied edits have been 'Saved and Submitted'.
See below the examples of editing the five workflow stages of the Hazard Analysis and the changes that will occur:
Note: An additional Signature will be added each time a workflow stage is edited and 'Saved & Submitted' again.
Image: Hazard Analysis with 'Edit' Buttons
1. Editing the Hazard Details Workflow Stage
If the 'Hazard Details' workflow stage is edited, below are the changes that will occur when the stage is 'Saved & Submitted' again:
1. The Hazard Analysis workflow will move to the bottom of the list of Hazards added within the Process Step.
2. An additional signature will be added to reflect the change made. The signature will come from the User who made the change.
3. The edits will be noted in the Audit Log of the Hazard Analysis workflow stage itself and within the overall Audit Log for the Food Safety Plan.
Note: A change to the Hazard Details workflow stage within a fully completed Hazard Analysis will not open any of the previously 'Saved & Submitted' workflow stages of the Hazard Analysis. If a change is made to Hazard Details workflow stage within a Hazard Analysis that was currently open on a different stage, e.g., Decision Tree, once the changes have been made to the Hazard Details workflow stage, the Hazard Analysis will move back to the open stage, e.g., Decision Tree, and you will not have to complete any of the already 'Saved & Submitted' workflow stages.
An Example of Editing the 'Hazard Details' Workflow Stage in a Fully Completed Hazard Analysis
Image: Hazard Details Before 'Edit' Button Clicked
Image: Hazard Details After 'Edit' Button Clicked and Changes Made to the Hazard/Issue Line
Image: Reason for Change Field and Confirm Change Button
Image: Hazard Details After Reason for Change Confirmed, Hazard Moved to Bottom of the Hazard List and Additional Signature Reflecting Edits
2. Editing the Risk Assessment Workflow Stage
If the Risk Assessment workflow stage is edited, the changes that may occur depend on the scenario:
Scenario 1: Edited from Not Significant (Low) Risk to Significant (Medium or High) Risk.
1. A new signature will be added to reflect the change made within the Risk Assessment workflow stage. The signature will come from the User who made the change.
2. As the new Risk Assessment has resulted in a Significant (Medium or High) Risk, where the previous was Not Significant (Low) Risk, the Decision Tree workflow will now open and need to be completed. Depending on the result of the Decision Tree, the Monitoring Details may or may not open to be completed. If the Decision Tree results in monitoring needed, the Monitoring Details will open to be completed for the first time. Once the Monitoring Details have been completed, the Supporting Documents will open. If the Supporting Documents were completed previously they will be completed with the previous information but will require the User to click the 'Save and Submit' button.
3. The edits will be noted in the Audit Log of the Hazard Analysis workflow stage itself and within the overall Audit Log for the Food Safety Plan.
Scenario 2: Edited from Significant (Medium or High) Risk to Not Significant (Low) Risk.
1. A new signature will be added to reflect the change made within the Risk Assessment workflow stage. The signature will come from the User who made the change.
2. As the new Risk Assessment has resulted in a Not Significant (Low) Risk, where the previous was a Significant (Medium or High) Risk, the Decision Tree and Monitoring Details will be skipped and greyed out. If they have been completed previously, the signatures will remain, however the details will be gone. The Hazard Analysis will move straight to the Supporting Documents, which if completed previously they will be completed with the previous information but will require the User to click the 'Save and Submit' button.
3. The edits will be noted in the Audit Log of the Hazard Analysis workflow stage itself and within the overall Audit Log for the Food Safety Plan.
Note: If at a later stage you change the Risk back to a Significant (Medium or High) Risk, the Decision Tree will open again, however you will need to complete the questions again to repopulate the Result. Once the Decision Tree is completed, the Monitoring Details will open, and contain the previously completed information, therefore no information is lost. Once the Monitoring Details have been completed, the Supporting Documents will open. If the Supporting Documents were completed previously they will be completed with the previous information but will require the User to click the 'Save and Submit' button.
Scenario 3: Edited from a Significant (Medium) Risk to a Significant (High) Risk or vice versa.
1. A new signature will be added to reflect the change made within the Risk Assessment workflow stage. The signature will come from the User who made the change.
2. Even though the new Risk Assessment has resulted a Significant (High) Risk, and the previous was also a Significant (Medium) Risk, the Decision Tree will open again. However, the previously completed information will populate. Therefore the User will only need to hit the 'Save and Submit' button if no changes are needed to the Decision tree outcome. If changes are needed, they can be made now.
If the Decision Tree still results in Monitoring being needed, the previously completed Monitoring Details will be populated. The User will simply need to hit the 'Save and Submit' button if no further changes are needed. However, if the Decision Tree now results in no Monitoring being needed, the Monitoring Details will be skipped and greyed out. The previously completed details will be gone, but the signatures will remain.
The Hazard Analysis will move straight to the Supporting Documents, which if completed previously they will be completed with the previous information but will require the User to click the 'Save and Submit' button.
3. The edits will be noted in the Audit Log of the Hazard Analysis workflow stage itself and within the overall Audit Log for the Food Safety Plan.
An Example of Risk Assessment Changing from Significant (Medium) Risk to Not Significant (Low) Risk
Image: Risk Assessment Before 'Edit' Button Clicked
Image: Risk Assessment After 'Edit' Button Clicked and Changes Made to the Risk Values
Image: Reason for Change Field and Confirm Change Button
Image: After Reason for Change Confirmed, the Decision Tree and Monitoring Details Skipped (Greyed Out), Supporting Documents Reopened with Previously Completed Details
Image: Hazard Analysis Fully Completed with Changes and Additional Signature Reflecting Edits
3. Editing the Decision Tree Workflow Stage
If the Decision Tree workflow stage is edited, the changes that may occur depend on the scenario:
Scenario 1: Edited from 'Monitor? Yes' (e.g. CCP) Result to 'Monitor? No' (e.g. Not CCP) Result.
1. An additional signature will be added to reflect the change made within the Decision Tree. The signature will come from the User who made the change.
2. As the edited Decision Tree has resulted in a 'Monitor? No' (e.g. Not CCP) Result, where the previous was 'Monitor? Yes' (e.g. CCP) Result, the Monitoring Details will be skipped and greyed out. If the Monitoring Details have been completed before, the signatures will remain, however the details will be gone. The Hazard Analysis will move straight to the Supporting Documents, which if completed previously they will be populated with the previous information but will require the User to click the Save and Submit button.
3. An additional signature will be added to reflect the clicking of the 'Save and Submit' button within the Supporting Document. The signature will come from the User who clicked the button.
4. The edits will be noted in the Audit Log of the Hazard Analysis workflow stage itself and within the overall Audit Log for the Food Safety Plan.
Note: If at a later stage the Decision Tree 'Monitor? No' (e.g. Not CCP) Result is changed back to a 'Monitor? Yes' (e.g. CCP) Result, the Monitoring Details will open again, and will contain the previously completed information. Therefore the information that was greyed out before, will come back and no information is lost. Once the Monitoring Details have been completed, the Supporting Documents will open. If the Supporting Documents were completed previously they will be completed with the previous information but will require the User to click the Save and Submit button.
Scenario 2: Edited from 'Monitor? No' (e.g. Not CCP) Result to 'Monitor? Yes' (e.g. CCP) Result.
1. An additional signature will be added to reflect the change made within the Decision Tree. The signature will come from the User who made the change.
2. As the edited Decision Tree has resulted in a 'Monitor? Yes' (e.g. CCP) Result, where the previous was 'Monitor? No' (e.g. Not CCP) Result, the Monitoring Details will now open and need to be completed for the first time. Once the Monitoring Details have been completed, the Supporting Documents will open. If the Supporting Documents were completed previously they will be populated with the previous information but will require the User to click the Save and Submit button.
3. An additional signature will be added to reflect the clicking of the 'Save and Submit' button within the Supporting Document. The signature will come from the User who clicked the button.
4. The edits will be noted in the Audit Log of the Hazard Analysis workflow stage itself and within the overall Audit Log for the Food Safety Plan.
Scenario 3: Edited from 'Monitor? No' (e.g. Not CCP) Result to 'Monitor? No' (e.g. a different Not CCP) Result.
1. An additional signature will be added to reflect the change made within the Decision Tree. The signature will come from the User who made the change.
2. As the edited Decision Tree has still resulted in a 'Monitor? No' (e.g. a different Not CCP) Result, the Monitoring Details will still be skipped and greyed out. The Hazard Analysis will move straight to the Supporting Documents, which if completed previously they will be populated with the previous information but will require the User to click the Save and Submit button.
3. An additional signature will be added to reflect the clicking of the 'Save and Submit' button within the Supporting Document. The signature will come from the User who clicked the button.
4. The edits will be noted in the Audit Log of the Hazard Analysis workflow stage itself and within the overall Audit Log for the Food Safety Plan.
Note: Although the same Result was achieved, 'Monitor? No' (e.g. a different Not CCP) Result, it was achieved by answering different questions in the Decision Tree. Therefore, the system will require the User to complete the Supporting Details.
An Example of Decision Tree Changing from 'Monitor? Yes' (CCP) Result to a 'Monitor? No' (No CCP) Result
Image: Decision Tree Before 'Edit' Button Clicked
Image: Decision Tree After 'Edit' Button Clicked and Changes Made to the Result and Decision Report
Image: Reason for Change Field and Confirm Change Button
Image: After Reason for Change Confirmed, the Monitoring Details are Skipped and Greyed Out, Supporting Documents Reopened with Previously Completed Details
Image: Hazard Analysis Fully Completed with Changes and Additional Signature Reflecting Edits
4. Editing the Monitoring Details Workflow Stage
If the Monitoring Details workflow stage is edited, here are the changes that will occur:
1. An additional signature will be added to reflect the changes made in the Monitoring Details. The signature will come from the User who made the change.
2. The edits will be noted in the Audit Log of the Hazard Analysis itself and within the overall Audit Log for the Food Safety Plan.
Note: The Supporting Documents workflow stage will not reopen if it was previously 'Saved & Submitted', before the Monitoring Details are edited.
Image: Monitoring Details Before 'Edit' Button Clicked
Image: Monitoring Details After 'Edit' Button Clicked and Change Made to Responsible
Image: Reason for Change Field and Confirm Change Button
Image: Monitoring Details After Reason for Change Confirmed and Additional Signature Reflecting the Edits is Added
5. Editing the Support Documents Workflow Stage
If the Support Documents workflow stage is edited, here are the changes that will occur:
1. An additional signature will be added to reflect the change made in the Supporting Documents. The signature will come from the User who made the change.
2. The edits will be noted in the Audit Log of the Hazard Analysis workflow stage itself and within the overall Audit Log for the Food Safety Plan.
Note: As this is the last workflow stage, no other workflow stages will reopen when edits are made to the Supporting Documents.
Image: Supporting Documents Before 'Edit' Button Clicked
Image: Supporting Documents After 'Edit' Button Clicked and Change Made to Validation
Image: Reason for Change Field and Confirm Change Button
Image: Supporting Documents After Reason for Change Confirmed and Additional Signature Reflecting the Edits Added
