Process Steps
The next step in a comprehensive Food Safety Plan is to break the production process down into steps. After the completion of this exercise, you will be able to conduct the Hazard Analysis associated with each Process Step, as these steps are brought down automatically to the Hazard Analysis stage of the Food Safety Plan.
To add Process Steps in your Food Safety Plan, navigate to the Process Steps using the 'Process Steps' button within the Food Safety Plan sections menu. This will provide you with a blank Process Steps page.
Image: Navigating to the Process Steps via 'Process Steps' Button
Process Steps Section Overview
Image: Blank Process Steps
1. No.: The No. for the Process Steps is provided by default by Safefood 360° and this will be the sequence of the steps that will be added to the Hazard Analysis stage, rather than the actual Step number for your process. As such, this field is not editable, and you should enter the specific numbering of your steps in the ‘Process Steps’ open text field.
2. Process Steps: An open text field allows you to list the names of each Process Step within your Food Safety Plan. There is a 1000 character limit for this field. [Mandatory]
Tip: As noted above, the 'No.' is provided by default by Safefood 360° and cannot be edited by you. You may want to include the numbering of your Process Step within the name, e.g. 1A Receiving, 1B Storage, or 1.1 Receiving, 1.2 Storage, etc.
3. Description: An open text field that allows you to detail the description for each of the Process Steps. [Mandatory]
4. Add Line: Click 'Add Line' to add more Process Steps to the list.
5. Save: Click 'Save' to save the Process Steps you have added to your Food Safety Plan. If you are editing this stage, a 'Reason for Change' pop-up will appear. Details entered here will be populated in the Audit Log.
6. Cancel: Click 'Cancel' if you wish to discard the changes you have made, and exit back to the Food Safety Plan module.
Adding Process Steps
Image: Adding Process Steps
1. Process Steps: Detail the name of the Process Steps. These will be the names displayed in the Hazard Analysis stage. [Mandatory]
2. Description: Detail the Description of the Process Step. [Mandatory]
3. Add Line: Once you have completed the Process Steps and Description fields for the first Step of your process, you may click the 'Add Line' button to create another Process Step. You can add as many lines as are needed, and the numbering will continue to be added in chronological order.
4. Move Line: The addition of a new line will result in the navigation arrows being enabled and turning blue. Using the blue 'up' or 'down' arrows you can move a Process Step along with its Description without deleting and re-adding the Step in a different sequence. The sequence of the numbering in the No. column will not change.
Image: Using the 'Up' or 'Down' Arrows
Image: Result of Moving Lines
5. X: Click the 'X' button if you wish to remove a line (Process Step) from the list.
Warning: When moving Process Steps using the blue arrows, remember that any hazards built within these Process Steps in the Hazard Analysis section will move with the Process Step. Also if a Process Step is deleted using the 'X' button, any hazard built within the Process Step in the Hazard Analysis section will be deleted too.
Image: Completed Process Steps
1. Save: Click 'Save' to save the Process Steps you have added to your Food Safety Plan. If you are editing this stage, a 'Reason for Change' pop-up will appear. Details entered here will be populated in the Audit Log.
2. Cancel: Click 'Cancel' if you wish to discard the changes you have made, and exit back to the Food Safety Plan module.
Image: Saved Process Steps in Hazard Analysis Dropdown
Note: Once the Process Steps have been saved within the Process Steps section of the Food Safety Plan, the Process Steps will become visible within the Hazard Analysis section. To begin adding hazards to the Hazard Analysis, Process Steps must be added to the Food Safety Plan first, as hazards cannot be added without Process Steps.