Plant Settings Details
Plant Settings in Safefood 360° allow you to set your Site Name, set Date and Times settings, Terms and Conditions, etc.
Below are the details on the Plant Settings. Expand each section below for further explanation.
To access Plant Settings, navigate to Plant Settings in Settings using the 'Settings>Plant Settings’ buttons.
Image: Settings Button
Image: Plant Settings within Settings
Important to Note:
Only Users with access to the 'Settings' in their Role will be able to see the 'Settings' button at the top right hand corner of the screen to access the Plant Settings.
The Sections of the Plant Settings Page
Image: Plant Settings - Plant Details
1. Plant Name: The User must denote a Name for their Plant of Operations. If you ever wish to change the Name of the Plant, you can do so through this menu.
2. Applicable Sectors: Select the Sectors that your Plant operates in. More than one Sector can be selected.
Image: Plant Settings - Date/Time Settings
1. Date Format: Change the Date Format to your preference. This will impact how the dates are presented throughout the software. There are 13 options you can select from using the dropdown.
2. Time Zone: Set the correct Time Zone for your location. This will impact how timestamps are presented throughout the software.
1. Show 'Display Document Info' Field: To modify the Document page in Master Data and enable the visibility of the 'Display Document Info' boxes within the Document Page, tick on the 'Show 'Display Document Info' Field'. This will add blank 'Display Document Info' boxes into each Document previously uploaded to your site, as well as to all newly added Documents. It will also allow you access to the 'Display Document Info' options (explained below) to set the default options for all newly added PDF Documents going forward.
Note: This simply adds the 'Display Document Info' boxes to your Document page as blank fields. To set up default options that will be automatically enabled for all newly added Documents, you must complete and activate the 'Display Document Info' section below. Setting a default option in the Plant Settings page, will save you time, so you don't have to tick on the individual fields in each newly added PDF Document.
Image: Show 'Display Document Info' Field Ticked, Providing Access to 'Display Document Info' Fields
Image: Show' Display Document Info' Field Enabled in Settings, Now Displayed in Newly Added Document Page
Image: Show 'Display Document Info' Field Enabled in Settings, Now Displayed in Previously Added Document Page
2. Display Document Info - On Printed Document: To set a default option of the Header and Footer to appear on the Document when printed, tick on the 'On Printed Document' option. For all newly added Documents going forward, the 'On Printed Document' option will be enabled in the Document page.
3. Display Document Info - On Downloaded Document: To set a default option of the Header and Footer to appear on the Document when downloaded using the 'Actions>Download' button or when clicking on the Document name in Blue Text, tick on the 'On Downloaded Document' option. For all newly added Documents going forward, the 'On Downloaded Document' option will be enabled in the Document page.
Note: This default option will only be seen for newly added Documents. Any Documents uploaded to your site previously will not contain this default option. To set the 'Display Document Info' for previously added Documents, you can manually edit each PDF Document individually.
Note: If you wish to enable the default 'Display Document Info' options within previously added Documents, and you have too many PDF Documents to edit manually, please send a ticket to the Support Team (via the 'Help' button, or directly to '[email protected]') to request this update to be made behind the scenes.
Image: 'Display Document Info' Options Ticked
Image: 'Display Document Info' Options Ticked in Settings, Now Displayed and Enabled in Document Page
Image: 'Display Document Info' Options Ticked in Settings, Displayed but NOT Enabled in Previously Added Document Page
As noted above, once you have enabled the 'Show 'Display Document Info' Field' in the Plant Settings, you will then see the blank 'Display Document Info' section within each Document page. If you have selected default options within the 'Display Document Info' section of the Plant Settings, you will see these default options populate within any newly added Documents. If you have not selected any default options within the 'Display Document Info' section of the Plant Settings, you will need to manually tick each 'Display Document Info' option for each newly added Document.
Remember: All Document pages will have the 'Display Document Info' section if the 'Show 'Display Document Info' Field' has been enabled in the Plant Settings. However, this feature only applies to PDF Documents and will not apply to other types of Documents, such as Word, Excel, PowerPoint, etc.
For further details on how the Documents - Print & Download Settings look within the Documents, see here.
Image: Plant Settings - FDA 21 CFR Part 11
1. Full technical compliance: Click the ‘Full technical compliance’ button to enable this feature. Only enable this option if you are operating in a facility that is FDA regulated and you understand the implications this will have on your usage of the application. Having enabled this feature, the system will request a password to be entered after each stage of a workflow of a Programme or a Record is completed. This may be time-consuming in the case if Records are very long, or if large amounts of Production related Records need to be completed.
Image: Plant Settings - Other
1. Create PDF archive of modified records in the Audit Log: If you do not need to adhere to FDA 21 CFR Part 11 regulations but would like greater accountability in the software, selecting this option will allow that. It ensures that any changes made to Programmes or Records will be visible in the Audit Log through a PDF copy of the original without having the need to add a password each time.
2. Use Diagram Tool V2: Version 2 of the Diagram Tool will be automatically selected for you. The Diagram Tool is used throughout the system in different Modules, such as Food Safety Plan, Pest Control, Traceability, etc., for drawing Flow Diagrams, Maps and Processes.
Image: Plant Settings - Terms and Conditions
If you would like your site Users to agree to the Terms and Conditions for your site before entering Safefood360°, enable the field by clicking the checkbox and select the correct Terms and Conditions Document file. There are some pre-requisite steps before the Terms and Conditions file can be selected.
1. The Document needs to be uploaded in the Documents module and added to the correct Terms & Conditions folder.
2. The Document needs to be added to a Terms and Condition within the Terms and Condition section in the Settings. You can set up different Terms and Conditions for different solution types, if applicable, e.g. Food Safety and Supplier Management Solution, Supplier Portal.
Tip: For more information on the Terms and Conditions pre-requisites and how to create a Terms and Conditions, click here.