Add Open Data File Upload
An Open Data File Upload is one of the building blocks you might build in Master Data when preparing to set up Monitoring and Receiving Programmes. File Upload fields are completed by attaching an external file from your device. The File Upload allows you to attach files external from Safefood360°, from your own device, such as COA, pictures, labels, documents, etc. This gives you even more flexibility for your Records, ensuring that files verifying the provided statements can be attached directly to the Record, and directly to a Sample line.
Adding an 'Open Data - File Upload'
To add an 'Open Data - File Upload', navigate to the Tests module via 'Master Data>Tests', then click on 'Add Open Data>File Upload'.
Image: Adding an 'Open Data - File Upload'
Image: Blank 'Open Data - File Upload'
Enter 'Open Data - File Upload' Details
Image: Completed 'Open Data - File Upload' Details
1. Name: Enter the name of the Test. This name will appear in the 'Open Data' folder when building Monitoring and Receiving Programmes.
2. Folder: It is good practice to organise your File Uploads into folders to help you keep them in logical, tidy groups. This will help you to source your File Uploads more easily when you are building your Programmes. Adding File Uploads to folders with clear naming conventions will help you speed up your Programme Building Process.
3. Description: This is an open text field. Provide a brief description of the File Upload - this will appear in the Monitoring and Receiving Programmes when building them, helping you identify your File Uploads more easily if some are built with similar names. The description will also appear in the Monitoring and Receiving Records when you hover over the name of the Test.
Image: 'File Upload' Descriptions as they Appear in the Monitoring Programme Building Stage
Image: 'File Upload' Descriptions as they Appear in the Monitoring Records After Hovering on the Test Name
It may be difficult to tell the different Open Data fields apart when they are being built, or when you are selecting them in the Monitoring or Receiving Programmes. There are three main ways to distinguish the Open Data fields so that they are more easily distinguishable in the system.
Option 1: Include an indicator in the Name of the Open Data. This would be useful in the case when selecting Open Data in Monitoring or Receiving Programmes, but they may look a little heavy in Records, especially if a large amount of Open Data and Tests are used within the Programmes.
Option 2: Ensure you create a strong Folder structure which will be displayed in the Open Data tab in the main Tests module page, and will allow you to search for your Open Data by navigating the folder structures when building your Programmes.
Option 3: Add the type of Open Data Field in the Description of the Open Data Fields. This will not affect your naming conventions and your folder structure, and you will still be able to differentiate between them when building Programmes, as the descriptions will appear when the Open Data is selected in a Programme.
Image: Open Data Tab in Main Tests Module Page
4. Procedures: If a related Procedure is required, you can select the supporting Document previously uploaded to Master Data here. When completing a Record, you will be able to click on the name of the Test (which will appear as a blue clickable hyperlink) and preview or download the Document while in the Record.
To select a Procedure, click on the dropdown arrow and your Documents folder will be displayed. From there, navigate to your required folder, select your file until a grey background appears, and click 'Select' to add it to the Test. To remove a procedure, click the 'X' button.
Image: Select a Procedure Document
5. Save: Click the 'Save' button to save the Open Data Upload Field and move it to the 'Open Data' column in the main Tests module page.
6. Cancel: Click the 'Cancel' button to cancel your progress and return to the main Tests module page. If you choose to cancel, you will lose your progress without the possibility of recovery.
Image: Blank 'Open Data - File Upload' in a Record, with Attached Procedure - Blue Hyperlink
Completing 'Open Data - File Upload' Fields in a Record
1. To add a File to your Record, simply click 'Add File' to attach a file directly from your device.
2. Click on the three dots to open the files in your device.
3. Select the required file and click 'Open' to upload it to Safefood360°.
4. Click 'Upload' to upload the file to the Record.
5. If needed you can remove the file by clicking the red 'X' button and confirming your choice by clicking 'Yes' or 'No' on the pop-up window.
6. You can add multiple files to the Record by clicking the 'Add File' button as many times as needed.
Note: In a Receiving Programme, you can only add one 'Open Data - File Upload' Test. Please click here to learn more.
