How to Raise an Ingredient/Material Test Record
Note: Ingredient/Material Programmes must be set up first in the Microbiological Control module before an Ingredient/Material Testing Record can be created. Click here to access the article on setting up an Ingredient/Material Testing Programme.
An Ingredient/Material Testing Record can be added in three ways. Below are the steps that must be carried out in order to add an Ingredient/Material Testing Record. Expand each step below for further explanation.
Option 1: Using the 'Add Result>Ingredient/Material Test' Button within the Microbiological Control Module
To manually add an Ingredient/Material Testing Record in the Microbiological Control module, navigate to the Microbiological Control module via 'PRP Control>Microbiological Control' and click the 'Add Result>Ingredient/Material Test’ button.
Image: Navigation to Microbiological Control Module, and Click 'Add Result>Ingredient/Material Test' Button
A pop up will appear on screen prompting you to select the Ingredient/Material Testing Programme for which you wish to add the Ingredient/Material Testing Record. Using the dropdown, or typing into the box, source your preferred Ingredient/Material Testing Programme and click 'Create'.
Image: Ingredient/Material Testing Programme Pop-Up Screen
Image: Selecting the Ingredient/Material Testing Programme to create the Ingredient/Material Testing Record from
Image: Clicking the 'Create' Button to generate a New Ingredient/Material Testing Record
Once created, the Ingredient/Material Testing Record will open on the Record workflow stage. However, the Record will not be placed into the 'Actions' tab until you have clicked either the 'Save' or 'Save and Submit' buttons.
Image: Blank Ingredient/Material Testing Record
Note: For further explanation on how to complete the two/three Workflow Stages of the Ingredient/Material Testing Record, see here.
Option 2: Using the 'Actions>Add Record' Buttons of a Specific Ingredient/Material Testing Programme
To manually add aa Ingredient/Material Testing Record from a Ingredient/Material Testing Programme, navigate to the Microbiological Control module via 'PRP Control>Microbiological Control', access the 'Plan’ tab and locate the Ingredient/Material Testing Programme you wish to raise the Record from.
Image: Navigate to the Microbiological Control Module, Access 'Plan' Tab and Locate the Ingredient/Material Testing Programme
Once you have access the Ingredient/Material Testing Programme, by clicking on the Name, use the 'Action>Add Record' buttons to open an Ingredient/Material Testing Record.
Image: Using the 'Actions>Add Record'
Once created, the Ingredient/Material Testing Record will open on the Record workflow stage. However, the Record will not be placed into the 'Actions' tab until you have clicked either the 'Save' or 'Save and Submit' buttons.
Image: Blank Ingredient/Material Testing Record
Note: For further explanation on how to complete the two/three Workflow Stages of the Ingredient/Material Testing Record, see here.
Option 3: Using the 'Scheduler' within the Ingredient/Material Testing Programme
If the Scheduler has been set within the Ingredient/Material Testing Programme, Ingredient/Material Testing Records will be automatically generated by the system at the frequency detailed.
Note: For further explanation on how to set up the Scheduler within the Ingredient/Material Testing Programme, see here.
Image: Ingredient/Material Testing Programme - Scheduler Details
Ingredient/Material Testing Records generated via a Scheduler will be placed in the 'Actions' tab of the Microbiological Control module and opened in the Record workflow stage.
Image: Ingredient/Material Testing Record Generated via a Scheduler in Actions Tab of the Microbiological Control Module
Image: Ingredient/Material Testing Record Ready to be Completed (First Workflow Stage Saved - Record Created)
Note: For further explanation on how to complete the two/three Workflow Stages of the Ingredient/Material Testing Record, see here.