How to Add and Complete a Personal Medication Record
Note: A Personal Medication Record is a Standalone Record and does not require a Programme to be set up first before it can be created.
The Contamination Control module in Ideagen Safe Food helps you proactively manage and prevent contamination hazards within food production environments.
The Personal Medication Record has one workflow stage to be completed. Below are the steps that must be carried out in order to complete a Personal Medication Record. Expand each step below for further explanation.
After creating your Personal Medication Record, the Control Details workflow stage will open. The Personal Medication Record is a one workflow stage Record. Therefore, you will not see any workflows section greyed out. The Personal Medication Record is simply completed once the Control Details workflow stage is 'Saved & Submitted'.
Image: Blank Control Details
1. Date: The Date the Record was opened will auto populate within this date field. However, it can be changed if needed by clicking into the calendar field and using the calendar to select the correct date.
2. Employee: Using the Master Data dropdown, select the person to whom the Personal Medication was detailed for. [Mandatory Field]
Image: Employee Dropdown
3. Medicine: Using the open text field, enter the type of the Medicine. [Mandatory Field]
4. Risk: Using the dropdown, select the Risk from the Risk Values, None (1), Low (2), Medium (3) or High (4). This Risk Value will become the Risk of the Personal Medication Record. Using the 'Attach/Link' buttons, you can attach a file from your device or link a URL to an internal system Record/Document, or any external sources, to help justify your chosen Risk Value for the Risk Assessment. Both the attachment and the link will be displayed in the Risk Assessment to be viewed at another time. Using the 'Report' open text field, you can provide further justification for your Risk Assessment choice.
Note: The 'Risk Value' is a Mandatory Field. However, the 'Attach/Link' and 'Report' are not.
Image: Risk Dropdown
5. Agreed Control Measures: Using the open data field, detail the control measure agreed upon. [Mandatory Field]
6. Save: Click the 'Save' button to save the details you have entered so far to place the Record within the 'Actions' tab. Once saved, the Record will be assigned a sequential 'No.' and the status 'Open - Awaiting Control Details' will be detailed at the top of the Record. You can hit the 'Save' button as many times as needed until you are ready to finalise your Record, in which you then click the 'Save & Submit' button.
Warning: If you do not click 'Save' or 'Save & Submit' at least once and move away from the Record, you will lose all the details entered and the Record will not be visible in any tab of the Contamination Control module, as it was never created as a Record.
Image: Record Saved with Open Status and 'No.' Added
7: Save & Submit: Click the 'Save & Submit' button to save the details you have entered and place the Record within the 'Complete' tab. Once saved and submitted, the Record will be marked as completed, a signature of the User will be noted, and if changes are needed, the 'Edit' button within the stage must be used.
Image: Record Saved & Submitted with Completed Status and Signature Added
