How to Add and Complete a Personal Protective Equipment (PPE) Issue Record
Note: A Personal Protective Equipment (PPE) Issue Record is a Standalone Record and does not require a Programme to be set up first before it can be created.
The Contamination Control module in Ideagen Safe Food helps you proactively manage and prevent contamination hazards within food production environments.
The Personal Protective Equipment (PPE) Issue Record has one workflow stage to be completed. Below are the steps that must be carried out in order to complete Personal Protective Equipment (PPE) Issue Report Record. Expand each step below for further explanation.
After creating your Personal Protective Equipment Issue Record, the Issue Details workflow stage will open. The Personal Protective Equipment Issue Record is a one workflow stage Record. Therefore, you will not see any workflows section greyed out. The Personal Protective Equipment Issue Record is simply completed once the Issue Details workflow stage is 'Saved & Submitted'.
Image: Blank Issue Details
1. Date/Time: The Date and Time the Record was opened will auto populate within this date field. However, it can be changed if needed by clicking into the calendar field and using the calendar to select the correct date.
2. Issued To: Using the Master Data dropdown, select the person to whom the PPE was Issued. [Mandatory Field]
Image: Issued To Dropdown
3. Issued By: Using the Master Data dropdown, select the person who issued the PPE. [Mandatory Field]
Image: Issued By Dropdown
4. Type: Using the Master Data dropdown, select the PPE provided. [Mandatory Field]
Image: Material Dropdown
5. Quantity: Using the open text field, enter the amount of PPE issued. [Mandatory Field]
6. X: Click the 'X' button to remove any PPE added.
7. Add Line: Click the 'Add Line' button to add more PPE if needed.
8. Save: Click the 'Save' button to save the details you have entered so far to place the Record within the 'Actions' tab. Once saved, the Record will be assigned a sequential 'No.' and the status 'Open - Awaiting Issue Details' will be detailed at the top of the Record. You can hit the 'Save' button as many times as needed until you are ready to finalise your Record, in which you then click the 'Save & Submit' button.
Warning: If you do not click 'Save' or 'Save & Submit' at least once and move away from the Record, you will lose all the details entered and the Record will not be visible in any tab of the Contamination Control module, as it was never created as a Record.
Image: Record Saved with Open Status and 'No.' Added
9: Save & Submit: Click the 'Save & Submit' button to save the details you have entered and place the Record within the 'Complete' tab. Once saved and submitted, the Record will be marked as completed, a signature of the User will be noted, and if changes are needed, the 'Edit' button within the stage must be used.
Image: Record Saved & Submitted with Completed Status and Signature Added
10. Cancel: Click the 'Cancel' button to discard any of the details you have entered and return to the Contamination Control module. The Record will not be saved.
